This presentation explores the critical need for responsible AI practices in managing organizational records. Kansas State University, a mid-sized public institution governed by public records laws, is addressing copyright and intellectual property concerns through a comprehensive AI policy. The policy guides AI tool use across record categories, focusing on minimizing data control loss and ensuring copyright compliance.
Developed collaboratively by librarians, records managers, and professional staff, the policy is designed to be accessible to employees unfamiliar or uncomfortable with AI. By fostering confidence in AI use, the initiative supports ethical integration into daily operations. It also outlines a process for granting exceptions to AI tool restrictions, offering a replicable framework for other institutions.
You will gain insights into: - Creative and collaborative approaches to policy development - Stretching institutional resources through thoughtful design - Building a replicable framework for responsible AI use - Strategies for preserving and accessing records in AI-enhanced environments - Leadership and people management in emerging technologies
As many organizations struggle to create AI guidelines, this presentation offers practical steps for initiating policy development and building a cohort of informed professionals.
Speakers Danielle Hall, Kansas State University (Session Chair) Ryan Leimkuehler, Kansas State University
